Website Privacy Notice

It is the aim of Newport Youth Council that all persons whose personal data is processed by Newport Youth Council shall at all times be confident that their privacy is respected and that due care is taken regarding his or her personal data. Further information can be found in Newport Youth Council's Code of Conduct.

For the Newport Youth Council Member Privacy Notice please visit the internal intranet site.

1. General

1.1  Newport Youth Council is the data controller for the processing carried out by us or on our behalf. This means that we determine the purpose of and means for the processing of your personal data, i.e. why and how we process the data.

1.2  Newport Youth Council will comply with all data protection laws incorporated into UK law that control the collection and use of data relating to individuals ("personal data") as well as with this privacy policy. The purpose of this privacy policy is to set out the principles governing the use of personal data you give to us, or we obtain about you.

1.3  This privacy policy will be revised regularly and any subsequent changes will be published on our website in this area. This version of the privacy policy was last reviewed during September 2020.

2. Data we may collect from you

2.1 Personal data, including data such as names and addresses which you provide to Newport Youth Council, may be processed manually as well as by computers.

2.2  Visitors to our website

An IP address is a unique number which makes it possible to identify a user's connection to the Internet and it is automatically provided by your web browser each time you view a website. Any visit to the Newport Youth Council sites may lead to registration of the IP address used for such access. We also use IP addresses to measure the use of the Youth Council webpages. Such measurement may include;

  • Monitoring/collecting information about how you use the site

  • to help Newport Youth Council to improve the site

  • to personalise your experience by tailoring the content you see

  • to optimise your user experience

  • to determine frequency of use

This may also apply in relation to any user accounts you may have with Newport Youth Council. We may also perform statistical analysis of data collected.

3. How we use your data

3.1  Your personal data will only be used for the purposes indicated when you submit the data, or to fulfil our legal obligations, or as detailed (below) under this privacy policy. Should we need to process your data for a new purpose we will contact you prior to the processing activity.

We may use personal information in the following ways:

  • To ensure efficiencies and monitor use of our website as per section 2.2

  • To administer any request from you

  • To administer any actions needed regarding any agreements with you

  • By submitting personal data, you agree and consent to be bound by the terms outlined in this Privacy Policy and in the Terms of Use.

  • To comply with regulatory requirements

3.2  Personal data will be securely stored on our servers in the majority of cases. Should there be a need to disclose your data elsewhere we will do so after checking the security measures in place. See section 4.

3.3  This privacy notice does not cover any links that may be posted within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

4. Disclosure of your data

4.1  Newport Youth Council may provide your personal data to third parties in order to fulfil the purpose for which they were collected. 

4.2  Where data needs to be exported outside of the Youth Council, and the European Economic Area, suitable contracts will be drawn up to maintain a level of security equivalent to the GDPR of the data.

6. Your rights

6.1  Newport Youth Council strives to be as open and transparent as possible in regards to what personal information we hold on you and how we process that data. If you wish to further understand what data we hold on you, or request personal data be corrected or deleted, you can do so using the contact details below.

6.2  You have the right to ask us not to process your personal data for marketing purposes. Please see section 7.

6.3  You also have the right to submit a complaint to the relevant supervisory authority if you find that your personal data is being processed in violation of applicable data protection legislation.

7. How to Contact us

If you have any questions regarding Newport Youth Council's privacy policy, or wish to contact us regarding access to and correction of your Personal Data, you are welcome to contact us using the contact details below:

 

Email:  
gdpr@newportyouthcouncil.org.uk

Post:   
Secretary 
Newport Youth Council
Civic Centre 
Godfrey Road
Gwent 
NP20 4UR

Get Quarterly Updates

© 2021 by Newport Youth Council  |  Terms of Use